BOC - June 2019 Meeting Minutes

Little River County Housing Authority Quarterly Board Meeting
Thursday, June 6, 2019 at 2:00 PM
The Quarterly meeting of the Board of Commissioners of Little River County Housing Authority was held on Thursday, June 6, 2019 @ 2:00 PM at the Housing Authority Community Room in Foreman, AR.

Members present: Vice-Chairman Joel D. Adams, Commissioner Barbara Brown, Commissioner Rebekah Adkison and Secretary Denise Riley.
Members absent: Commissioner Darrell Coker, Vacancy
Guest present: Acting HUD Director Anthony Landecker, Foreman Mayor Bill Harp, County Judge Mike Cranford.

ITEM I) Meeting was called to order by Vice-Chairman Joel D. Adams.

ITEM II) Roll call

ITEM III) Acting HUD Director Anthony Landecker spoke with Board Members and Officials about Voluntary Conversion. Mr. Landecker explained the Voluntary Conversion and how it could benefit our agency. He also explained the roles of our County Officials in the conversion process. It was a very informative presentation. Afterwards, there was much discussion from Board members and Officials. The discussion included: funding and the impact the conversion would have on the residents, staff, cities and county.

ITEM IV) Reading and approval of Previous Minutes: Minutes of the previous meeting were read. A motion was made by Commissioner Barbara Brown to accept the previous minutes.

Seconded by Commissioner Rebekah Adkison. All were in favor. Motion carried.

ITEM V) Executive Director Reports:

• Accept resignation of Commissioner Tommy Greene: Denise Riley had previously mailed the letter of resignation to all Board members for review. After a brief discussion a motion was made by Commissioner Barbara Brown to accept the letter of resignation from Commissioner Tommy Greene. Seconded by Commissioner Rebekah Adkison. All were in favor. Motion carried. Tommy Greene will be removed from bank accounts at Arvest Bank and Regions Bank.
• Approval to write-off Tenant Debt: The Tenant Debt list was mailed to Board members for review prior to the meeting. A motion was made by Commissioner Barbara Brown to approve the write-off of Tenant Debt. Seconded by Commissioner Rebekah Adkison. All were in favor. Motion carried.
• Approval to Write-off Depreciated Fixed Assets: The Depreciated  Fixed Assets list was mailed to Board members for review prior to the meeting. A motion was made by Commissioner Rebekah Adkison to approve the write-off of Depreciated Fixed Assets. Seconded by Commissioner Barbara Brown. All were in favor. Motion carried.
• Approval to Write-off Outstanding Checks: The Outstanding checks list was mailed to Board members for review prior to the meeting. A motion was made by Commissioner Barbara Brown to approve the write-off of outstanding checks. Seconded by Commissioner Rebekah Adkison. All were in favor. Motion carried.
• Approval to give a 2.8% cost of living salary increase to employees: Denise Riley requested a 2.8% raise for all employees. After a brief discussion a motion was made by Commissioner Barbara Brown to give all employees a 2.8% raise. Seconded by Rebekah Adkison. All were in favor. Motion carried.
• Approval of new Audit Firm: Denise Riley explained to the Board that Benton CPA is no longer in business. There is 2 years left on the contract with Benton CPA. Scott Benton has arranged for Urlaub & Co. PLLC of Ada, OK to fulfill the Audit Contract. Ms. Riley stated that the Housing Authority has never been audited by Urlaub & Co, but suggested that it will be good to have a new Auditor to come in reassure us that our finances are in order. A motion was made by Commissioner Rebekah Adkison to approve Urlaub & Co, PLLC to fulfill the Audit contract. Seconded by Commissioner Barbara Brown. All were in favor. Motion carried.
• Approval of Significant Amendment Policy: Significant Amendment Policy was mailed to Board members for review prior to the meeting. Ms. Riley explained the purpose of the Significant Amendment Policy. After a brief discussion a motion was made by Commissioner Rebekah Adkison to approve the Significant Amendment Policy. Seconded by Commissioner Barbara Brown. All were in favor. Motion carried.

ITEM VI) Unfinished Business: There was no unfinished business to discuss.

ITEM VII) New Business:

1. PHAS Report: Report was mailed to Board members for review prior to the meeting.
2. 2019 CFP Grant: Grant award notice was mailed to Board members for review prior to the meeting.
3. Other discussions: Denise Riley reported to the Board that Amanda Anderson has been terminated as Public Housing Manager in Ashdown. Termination date was June 3, 2019. Cynthia Hemphill will fill the position. Cynthia has been the part-time Section 8 Manager since December 2017. Ms. Riley informed the Board that the Section 8 program duties will be split between herself, Cynthia Hemphill and Audriana Rodriguez.

Having no more business, Commissioner Rebekah Adkison made a motion to adjourn. Seconded by Commissioner Barbara Brown. All were in favor. Meeting was adjourned.