BOC - October 2024 Meeting Minutes

SPECIAL BOARD MEETING
Thursday, October 17, 2024 @ 2:00 pm

The meeting of the Board of Commissioners of Little River County Housing Authority was held on Thursday, October 17, 2024 @ 2:00 PM via Zoom.

Members present: Chairperson Barbara Brown, Commissioner Terry Smith, Commissioner Mike Cranford, Vice-Chairperson Anthony Nelson and Secretary Denise Riley.

Members absent: Commissioner Amanda Johnson

ITEM I) Meeting was called to order by Vice-Chair Anthony Nelson

ITEM II) Invocation by Vice-Chair Anthony Nelson

ITEM III) Roll call by Secretary Denise Riley

RESOLUTIONS FOR APPROVAL AND/OR ADOPTIONS

ITEM IV) Resolution #2024-21: Approval of Auditor: Audit proposals were sent out on August 22, 2024. Three (3) proposals were submitted. 1. Miller & Rose, PA, Searcy, AR 2. Donald Curtis PLLC, CPA, Beebe, AR & 3. Barrale Renshaw, St. Louis, MO. Barrale Renshaw was the successful proposer. Barrale Renshaw served as Auditor for LRCHA for many years. The contract is for two years with an option to extend it for three more years. A motion was made by Commissioner Mike Cranford to approve Barrale Renshaw for Audit services. Seconded by Commissioner Terry Smith. All were in favor. Motion carried.

ITEM VJ Resolution #2024-22: Approval of Ashdown Office Exterior Building Rehab: The proposal is compared to the Foreman office rehab. The proposal includes a cheaper deal at $38,500 and additional free work on the front columns at the Ashdown office. A motion was made by Chairperson Barbara Brown to approve the rehab of Ashdown office building exterior. Seconded by Commissioner Anthony Nelson. All were in favor. Motion carried.

ITEM VI) Resolution #2024-23: Adoption of HCV Payment Standards. A copy of the new Payment Standards was emailed to all Board members for review prior to the meeting. Payment standards are based on fair market rents from HUD and apply to the HCV program. Denise Riley stated that HUD publishes new FMR's annually and the new Payment Standards will take effect January 1, 2025. A motion was made by Chairperson Barbara Brown to adopt HCV Payment Standards for 2025. Seconded by Commissioner Mike Cranford. All were in favor. Motion carried.

ITEM VII) Resolution #2024-24: Adoption of PH Flat Rents: A copy of the new Flat Rents was emailed to all Board members for review prior to the meeting. Flat rents are based on fair market rents published by HUD annually and apply to the PH program. New Flat rents will go into effect on January 1, 2025. A motion was made by Commissioner Mike Cranford to adopt the new Flat rents for the PH program effective January 1, 2025. Seconded by Chairperson Barbara Brown. All were in favor. Motion carried.

ITEM VIII) Approval of Internal Controls Policy Revision: A copy of the revised Internal Controls Policy was emailed to all Board members for review prior to the meeting. Two (2) items were added to the IC policy. The revision includes requiring board approval by resolution for expenditures over $50,000 and requiring board approval by resolution to acquire real property. A motion was made by Commissioner Mike Cranford to accept the revised Internal Controls Policy with the addition of the two items added to the policy. Seconded by Commissioner Anthony Nelson. All were in favor. Motion carried.

Having no more business the meeting was adjourned.

ATTEST:

Secretary

Barbara Brown, Chairperson
Board of Commissioners