BOC - September 2020 Meeting Minutes
Little River County Housing Authority Quarterly Board Meeting
Thursday, September 24, 2020 @ 2:00 pm
The Quarterly meeting of the Board of Commissioners of Little River County Housing Authority was held on Thursday, September 24, 2020 @ 2:00 pm at the Housing Authority Community Room in Ashdown, AR.
Members present: Chairman Joel D. Adams, Vice-Chair Barbara Brown, Commissioner Britney Pulliam, Resident Commissioner Amanda Johnson and Secretary Denise Riley.
Members absent: (1) Commissioner Anthony Nelson
ITEM I) Meeting was called to order by Chairman Joel D. Adams.
ITEM II) Roll call by Secretary Denise Riley
ITEM III) Approval of Meeting Agenda: Meeting agenda was mailed to all Board members for review and comments prior to the meeting. A motion was made by Commissioner Barbara Brown to approve the meeting agenda. Seconded by Commissioner Amanda Johnson. All were in favor. Motion carried.
ITEM IV) Reading and approval of Previous Minutes: Minutes of the previous meeting were mailed to all Board members for review prior to the meeting. A motion was made by Commissioner Barbara Brown to accept the previous minutes. Seconded by Commissioner Amanda Johnson. All were in favor. Motion carried.
ITEM V) Election of Officers: All Board members present were given ballots to vote. Election results are as follows: Chairperson- Joel Adams; Vice-Chairperson-Barbara Brown. New officers' positions will go into effect on October 1, 2020 thru September 30, 2021.
ITEM VI) Executive Director Reports:
- Approval of New Utility Allowance Schedules for Public Housing: New utility allowance schedules were mailed to all Board members for review and comments prior to the meeting. A motion was made by Commissioner Amanda Johnson to approve new utility allowance schedules for Public Housing. Seconded by Commissioner Barbara Brown. All were in favor. Motion carried.
- Approval of New Utility Allowance Schedules for HCV: New utility allowance schedules were mailed to all Board members for review and comments prior to the meeting. A motion was made by Commissioner Amanda Johnson to approve new utility allowance schedules for HCV program. Seconded by Commissioner Britni Pulliam. All were in favor. Motion carried.
- Revised Inventory Controls Policy: A copy of the revised Internal Controls Policy was mailed to all Board members for review and comments prior to the meeting. A motion was made by Commissioner Barbara Brown to approve the revised Internal Controls Policy. Seconded by Commissioner Amanda Johnson. All were in favor. Motion carried.
- Financial Reports: Financial reports were given to each Board member before the meeting started. Secretary Denise Riley described the information on the Financial reports for new Board members to give them an opportunity to ask any questions they may have.
- Management Reports: Management reports were given to each Board member before the meeting started. Secretary Denise Riley described the information on the Management reports for new Board members to give them an opportunity to ask any questions they may have.
ITEM VII) New Business:
- Denise Riley informed the Board that the PHA was under a Compliance Monitoring Review by the HUD Field Office in Little Rock.
- Denise Riley reported that the PHA has purchased additional housing software modules with the CARES funding. PHA has purchased HousingManager.com. Residents will be able to pay rent online, make maintenance request and applicants can fill out applications online and check waiting list status. PHA also purchased fixed assets module.
Having no more business, Commissioner Amanda Johnson made a motion to adjourn. Seconded by Commissioner Brittni Pulliam. All were in favor. Meeting was adjourned.
